HR Assistant

Responsibilities

• Initiate HR transactions in Workday and VCH systems, including hires, job changes, terminations, and position creations
• Process staff, student, and faculty appointments, re-appointments, and timesheets
• Maintain data integrity within UBC and VCH HR systems regarding demographics, salary, and job descriptions
• Provide general information on attendance, short-term absences, and routine policy interpretations
• Reconcile staff records for vacation, sick leave, and overtime, and prepare HR reports for leadership
• Support recruitment and selection processes by posting opportunities, scheduling interviews, and maintaining files
• Assist with the onboarding process by verifying identification and sharing relevant resources with new hires
• Troubleshoot payroll and Workday issues in coordination with Payroll and UBC HR departments
• Maintain confidential electronic and paper employee records

Requirements

• High School graduation
• One year of post-secondary education
• Three years of related experience
• Intermediate proficiency in MS Office (Outlook, Word, Excel)
• Commitment to equity, diversity, and inclusion

Preferred Qualifications

• HR diploma or certificate
• Experience with UBC systems, policies, and procedures
• Experience using PeopleSoft or other Human Resources Information Systems (HRIS)
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines
• Excellent interpersonal and communication skills, both written and verbal

About the Company

The University of British Columbia is a global centre for research and teaching, consistently ranked among the top 20 public universities globally. The Vancouver Coastal Health Research Institute (VCHRI) is the research arm of Vancouver Coastal Health and an institute under the UBC Faculty of Medicine, serving as a major pillar of B.C.’s health research industry.