HR Administrator

Responsibilities

• Coordinate end-to-end onboarding logistics for up to 100 new starters per month, including accommodation, catering, and travel.
• Create and configure new starter profiles in Personio, ensuring all data is accurate and compliant.
• Collect and verify pre-employment documentation such as right to work and signed contracts.
• Maintain accurate employee records throughout the full lifecycle, from contract issuance to offboarding.
• Draft and issue contract variation letters for role changes, promotions, and salary adjustments.
• Serve as the first point of contact for standard employee queries regarding leave, sickness, and expenses.
• Support the HR team with general administrative tasks, filing, and system updates.

Requirements

• 1–2 years of administrative experience in a fast-paced environment.
• Exceptional organizational skills with strong attention to detail.
• Excellent written and verbal communication skills.
• Ability to work to tight deadlines in a high-growth environment.
• Must have the right to work in the UK (visa sponsorship is not available).

Preferred Qualifications

• Prior experience working within an HR function.
• Experience using an HRIS such as Personio or HiBob.

About the Company

Flatpay is a fast-growing fintech company dedicated to innovating payment solutions and financial services for the SME segment. As one of the fastest-growing fintechs in the Nordics, we foster a vibrant, ambitious, and respectful work culture where team members take ownership and strive for excellence.