HQ Office Coordinator

Responsibilities

• Greet and assist visitors, team members, and high-profile guests with professionalism
• Manage front desk operations including calls, emails, mail, and package distribution
• Support C-suite executives with calendar management, travel, and confidential administrative tasks
• Coordinate facility and property management needs with regional and global real estate services
• Lead emergency planning initiatives, including fire drills and EHS documentation updates
• Oversee vendor management, invoice processing, and PO creation using Ariba
• Manage utility service accounts and track sustainability metrics
• Administer security badge creation and maintain office seating plans

Requirements

• 3+ years of experience in office coordination, front desk, or administrative roles
• Proven experience interacting with executive leadership and high-profile visitors
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, Teams)
• Strong communication, organization, and multitasking abilities
• Ability to work onsite at the Florham Park, NJ headquarters

Preferred Qualifications

• Familiarity with Ariba or Capturis procurement and utility management systems
• Experience with corporate procurement and vendor management processes

Benefits

• Comprehensive health and welfare benefits available from day one
• Retirement savings support and investment opportunities
• Access to a wide selection of global and local employee discounts
• Opportunities for career growth and professional development
• Award-winning company culture and inclusive work environment

About the Company

Conduent delivers mission-critical services and solutions on behalf of Fortune 100 companies and over 500 governments, creating exceptional outcomes for clients and millions of people worldwide.