Front Desk Coordinator

Responsibilities

• Serve as the first point of contact for all visitors and employees, delivering a professional front-of-house experience
• Manage incoming calls, inquiries, and boardroom scheduling including catering and technology readiness
• Oversee daily office operations, including supply management, kitchen programs, and mail services
• Liaise with Property Management and third-party vendors for repairs and maintenance
• Support office reconfigurations, renovations, and IT installations
• Maintain office security protocols and support business continuity procedures
• Process operational invoices and track expenses against budgets
• Support HR and IT with employee onboarding and offboarding processes
• Assist in the planning and execution of in-office events

Requirements

• College diploma or equivalent experience
• 1–3 years of experience in front desk, office coordination, or administrative support
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Exceptional organizational and communication skills
• High level of discretion and ability to handle confidential information
• Strong problem-solving skills and attention to detail

About the Company

Fengate Asset Management is an equal opportunity employer committed to promoting diversity, equity, inclusion, and belonging in the workplace.