Freelance In-Person Event Specialist

About the Company

Visit.org helps companies discover and book thousands of carefully curated social impact team experiences, led by and benefitting local nonprofits. We provide HR, CSR, and Meetings & Events leaders highly scalable, culturally appropriate content for purpose-driven employee and client engagement.

Responsibilities

• Act as the on-site Event Coordinator for in-person social impact activities and team-building events
• Participate in virtual planning meetings with corporate partners, nonprofits, and internal teams
• Manage event setup, teardown, and site cleaning to ensure high-quality customer experience
• Oversee the guest check-in process and provide a warm welcome to attendees
• Problem-solve real-time issues such as missing supplies, technology challenges, or staffing delays
• Provide consistent updates, photos, and videos to the central Events Team during events
• Pack, label, and ship event materials back to the distribution center post-event

Requirements

• Based in Gurugram, India
• Fluency in English with strong communication skills
• Experience executing complex, large-scale events or intimate executive-level events
• Ability to work flexible hours, including nights, weekends, and local travel
• Experience with group facilitation and managing group dynamics
• Strong interpersonal and customer service skills in fast-paced environments
• Physical ability to stand for extended periods and lift/carry up to 30 lbs
• Highly organized, resourceful, and able to problem-solve on the fly