Freelance In Person Event Specialist

Responsibilities

• Act as the on-site Event Coordinator for social impact activities and team-building experiences
• Participate in virtual planning meetings with corporate partners, nonprofits, and internal teams
• Manage event setup, teardown, and site cleaning
• Coordinate with on-site teams including venues, nonprofit organizations, and additional staff
• Manage the guest check-in process and provide a warm welcome
• Problem-solve real-time issues such as missing supplies, technology challenges, or staffing delays
• Provide consistent updates, photos, and videos to the central Events Team
• Pack, label, and ship event materials back to the distribution center

Requirements

• Based in Kalamazoo, MI
• Experience in complex, large-scale events or intimate executive-level events
• Fluency in English with strong communication skills
• Ability to work flexible hours, including nights and weekends, on a per-event contract basis
• Experience with group facilitation and managing group dynamics
• Resourceful, quick-thinking, and able to maintain grace under pressure
• Physical ability to lift up to 30 lbs and stand for extended periods
• Willingness to travel within the local region

Benefits

• Competitive hourly rate
• Opportunity to do meaningful, social impact-driven work
• Potential for recurring freelance employment

About the Company

Visit.org helps companies discover and book curated social impact team experiences led by and benefitting local nonprofits across 90+ countries.