Freelance Event Specialist

Responsibilities

• Act as the on-site lead for in-person social impact team-building events, managing setup, execution, and teardown.
• Participate in virtual planning meetings with corporate partners, nonprofits, and internal coordinators.
• Manage the guest check-in process and provide a warm, professional welcome to all attendees.
• Coordinate with on-site teams, including venues, nonprofit partners, and additional staff, to ensure seamless operations.
• Problem-solve real-time challenges such as technology issues, missing supplies, or staffing delays.
• Provide consistent updates, including photos and videos, to the internal Events Team during live events.
• Handle post-event logistics, including site cleanup and repackaging materials for shipment.

Requirements

• Must be based in Newark, NJ.
• Proven experience in corporate event management, ranging from large-scale productions to intimate executive events.
• Experience with group facilitation and managing group dynamics.
• Fluency in English with exceptional interpersonal and customer service skills.
• Ability to work a flexible schedule, including nights and weekends, on a per-event contract basis.
• Physical ability to stand for extended periods and lift, slide, or carry up to 30 lbs.
• Strong organizational skills and the ability to remain calm and resourceful under pressure.

Benefits

• Competitive hourly rate.
• Opportunity to perform meaningful, social impact-driven work.
• Networking opportunities with social impact-minded professionals.
• Potential for recurring freelance employment with Visit.org.

About the Company

Visit.org helps companies discover and book thousands of carefully curated social impact team experiences led by and benefitting local nonprofits. We provide HR and CSR leaders with scalable, purpose-driven content for employee and client engagement across 90+ countries.