Freelance Event Specialist

Responsibilities

• Act as the on-site lead for in-person social impact team-building events, managing setup, execution, and teardown.
• Participate in virtual planning meetings with corporate partners, nonprofits, and the Visit.org team.
• Manage the guest check-in process and provide a warm, professional welcome to all attendees.
• Coordinate with on-site teams, including venues, nonprofit partners, and additional staff, to ensure seamless operations.
• Solve real-time logistical challenges such as technology issues, missing supplies, or staffing delays.
• Provide consistent updates, including photos and videos, to the central Events Team during live events.
• Handle post-event breakdown, including cleaning the site and repackaging materials for shipment.

Requirements

• Must be based in Getzville, Buffalo, NY.
• Fluency in English with strong interpersonal and communication skills.
• Proven experience in corporate event management and group facilitation.
• Ability to work a flexible schedule, including nights and weekends, on a per-event contract basis.
• Resourceful problem-solver capable of maintaining grace under pressure in fast-paced environments.
• Physical ability to stand for extended periods and lift, slide, or carry up to 30 lbs.
• Willingness to travel to various locations within the local region.

Benefits

• Competitive hourly rate.
• Opportunity to perform meaningful, social impact-driven work.
• Networking opportunities with social impact-minded professionals.
• Potential for recurring freelance employment with Visit.org.

About the Company

Visit.org helps companies discover and book thousands of carefully curated social impact team experiences led by and benefitting local nonprofits. We provide HR, CSR, and Meetings & Events leaders with scalable, culturally appropriate content for purpose-driven employee and client engagement.