Freelance Event Specialist

Responsibilities

• Act as the on-site lead for in-person social impact team-building events, managing setup, execution, and teardown.
• Participate in virtual planning meetings with corporate partners, nonprofits, and internal coordinators.
• Manage the guest check-in process, providing a warm and professional welcome to all attendees.
• Coordinate with on-site teams, including venues, nonprofit partners, and additional staff, to ensure seamless operations.
• Solve real-time logistical challenges such as technology issues, missing supplies, or staffing delays.
• Provide consistent updates, including photos and videos, to the central Events Team during live events.
• Handle post-event breakdown, including cleaning the site and repackaging materials for shipment.

Requirements

• Must be currently based in Boston, MA.
• Fluency in English with strong interpersonal and communication skills.
• Proven experience managing large-scale events or intimate executive-level gatherings.
• Experience in group facilitation and managing group dynamics.
• Ability to work a flexible schedule, including nights and weekends, on a per-event contract basis.
• Physical ability to stand for extended periods and lift, slide, or carry up to 30 lbs.
• A self-starter mindset with the ability to remain calm and resourceful under pressure.

Benefits

• Competitive hourly rate.
• The opportunity to perform meaningful, mission-driven work.
• Networking opportunities with social impact-minded professionals.
• Potential for recurring freelance employment with Visit.org.

About the Company

Visit.org helps companies discover and book curated social impact team experiences led by local nonprofits. We provide HR and CSR leaders with scalable, purpose-driven content for employee engagement across more than 90 countries. Our clients include major global brands such as Visa, Paramount, and Colgate.