Firm Administrator/Operations Manager

Responsibilities

• Manage daily office operations, workflows, and internal systems to improve efficiency
• Monitor team workflow and ensure work is assigned, tracked, and completed
• Support accounts payable and accounts receivable processes, including billing and collections
• Coordinate with bookkeepers and CPAs for accurate financial tracking
• Manage and support team members in daily operations and accountability
• Oversee the onboarding process for new hires, including training and system access
• Assist with hiring, interview coordination, and candidate communication
• Support client intake and onboarding processes
• Maintain office procedures, internal checklists, and administrative systems
• Support the use of firm technology platforms like Clio

Requirements

• 5+ years of experience in law firm administration, legal operations, or office management
• Experience managing staff and monitoring workflow
• Experience supporting billing, collections, or financial coordination
• Familiarity with law firm systems such as Clio or MyCase
• Strong organizational, communication, and problem-solving skills
• Professional judgment and discretion with confidential information
• Bachelor's degree preferred

Benefits

• Competitive compensation ($80,000-$100,000 based on experience)
• 100% employee healthcare coverage
• 401(k) with automatic 3% employer contribution after 1 year
• PTO and paid national holidays

About the Company

Ruggiero Law Offices, LLC has spent more than 3 decades helping families and business owners protect what matters most through customized estate, elder, and business law solutions.