Finance & Student Appointment Administrator

Responsibilities

• Provide integrated financial, academic appointment, and administrative support for the School of Engineering
• Manage high-volume financial transactions, reimbursements, and expense eligibility reviews in compliance with university policies
• Coordinate student appointments and payroll actions for approximately 36 faculty members, including Graduate Research and Academic Assistants
• Maintain and update student appointment and employment data within Workday
• Provide administrative support to academic and leadership committees, including meeting coordination and minute-taking
• Serve as a key point of contact for student payroll inquiries and faculty expense guidance
• Support senior academic leadership with special projects, communications, and event logistics

Requirements

• Two-year diploma plus 3 years of related experience, or an equivalent combination of education and experience
• Experience using Workday or a comparable enterprise financial/ERP system
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Adobe
• Experience in finance, accounting, or human resources-related functions
• Ability to type a minimum of 60 wpm
• Strong organizational skills with the ability to manage deadline-driven workloads and sensitive information

Preferred Qualifications

• Experience working in a post-secondary, public sector, or large institutional environment
• Familiarity with university financial policies and approval workflows
• Experience supporting student-related financial processes such as project funding or expense claims

About the Company

The University of British Columbia is a global centre for research and teaching, consistently ranked among the top 20 public universities globally. UBC is a leading employer in British Columbia and Canada, committed to fostering an inclusive and diverse community that supports inspired students, faculty, and staff.