Field Trip Coordinator

About the Company

Consolidated Bus Transit is New York City’s premier school bus company. We’ve been in the student transportation industry for over fifty years, providing courteous, reliable, and safe transportation services throughout the New York City area.

Responsibilities

• Coordinate daily field trips, athletic trips, and charter transportation requests
• Communicate with schools and clients regarding trip details, schedules, and transportation needs
• Assign drivers and vehicles based on availability, qualifications, and route requirements
• Prepare and distribute trip schedules, manifests, and driver instructions
• Ensure compliance with DOT, state, and company transportation regulations
• Monitor trip coverage and resolve scheduling conflicts or last-minute changes
• Maintain accurate records of trips, billing information, mileage, and driver assignments
• Work closely with dispatchers, drivers, and maintenance staff to ensure vehicle availability
• Respond professionally to customer inquiries and concerns
• Verify that all required permits, documents, and approvals are completed before trips
• Support payroll and invoicing functions related to charter and field trip operations

Requirements

• High school diploma or GED preferred
• Previous experience in transportation, dispatching, logistics, or school bus operations preferred
• Strong organizational and multitasking skills
• Excellent communication and customer service abilities
• Proficient in Microsoft Office and transportation scheduling software
• Ability to work in a fast-paced environment
• Knowledge of school transportation regulations and safety procedures preferred

Benefits

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Commuter Benefit program
• 401K Retirement Benefits
• PTO Days