Facility Management Coordinator

Responsibilities

• Maintain databases for available, assigned, and occupied spaces, including exhibit items and artwork
• Prepare preliminary drawings and interior space layouts for furnishings
• Schedule the setup and takedown of equipment and furniture required for various events
• Manage and update information on the UT365 SharePoint site
• Apply established standards for building and space access control
• Reconcile cost allocations with various units arising from monthly facilities billings
• Liaise between clients, Learning Space Management, Campus Events, and Facilities to resolve operational issues
• Serve as the Secretary to the Faculty Joint Health & Safety Committee (JHSC)
• Identify and report facility caretaking, repair, and maintenance needs

Requirements

• College Diploma (2 years) or an acceptable combination of equivalent experience
• Minimum of three years of related facilities and/or event support experience
• Proficiency with Microsoft 365, including SharePoint
• Experience preparing event space layouts and conducting space-usage evaluations
• Strong understanding of occupational health and safety guidelines and practices
• Demonstrated ability to work independently, prioritize multiple tasks, and meet deadlines
• Strong interpersonal, oral, and written communication skills

Preferred Qualifications

• Experience managing small renovation projects
• Proficiency with CAD-based software such as AutoCAD or SketchUP
• Experience with Salto Security Systems and room booking systems

About the Company

The University of Toronto is a global leader in education and research. The Faculty of Applied Science & Engineering's Facilities and Infrastructure Planning Office facilitates essential requirements for academic departments, ensuring high-quality operational support, safety, and space utilization across the campus.