Facilities Manager

About the Company

At Hayden AI, we are on a mission to harness the power of computer vision to transform the way transit systems and other government agencies address real-world challenges. Our innovative mobile perception system empowers clients to accelerate transit, enhance street safety, and drive toward a sustainable future.

Responsibilities

• Serve as the primary point of contact for all facilities-related requests and manage the Facilities email inbox
• Oversee day-to-day operations of the SF headquarters and support NYC, New Jersey, and LA offices
• Manage kitchen and office supply procurement and monitor spend
• Maintain office equipment, furniture, and common areas while coordinating repairs with vendors
• Manage employee badge and access control systems
• Source, onboard, and manage vendor relationships for cleaning, maintenance, security, and catering
• Oversee the company vehicle fleet, including maintenance, registrations, insurance, and compliance
• Negotiate service agreements and act as the primary liaison with building management
• Maintain emergency preparedness plans and ensure compliance with health and safety codes
• Directly manage and develop one Office Specialist
• Partner with the People team on new hire onboarding logistics and employee experience improvements

Requirements

• 5-7 years of experience in facilities management or office operations
• Experience in a fast-growing technology company environment
• Strong vendor management and negotiation skills
• Experience with access control and building management systems
• Proven ability to lead and develop at least one direct report
• Highly organized and comfortable being on-call for urgent issues

Preferred Qualifications

• Experience supporting multi-office operations across multiple cities
• Prior fleet or vehicle management experience
• Bachelor's degree in Business, Facilities Management, or a related field