Facilities Manager, Academic Learning Spaces

Responsibilities

• Manage facility operations for over 150 VC rooms, 175 non-VC rooms, and various shared academic learning spaces across multiple university and clinical sites.
• Monitor the condition of spaces and furniture, initiating maintenance and repairs in coordination with UBC Building Operations and Health Authority Facility Managers.
• Oversee internal and external trades, technicians, and contractors involved in maintenance, repairs, and building services.
• Plan and manage renovations and maintenance projects, including coordinating user requirements, monitoring budgets, and managing schedules.
• Lead the annual Space & Technology Renewal Needs Assessment process to develop the learning spaces renewal project pipeline.
• Develop and maintain booking policies, agreements, and standardized workflows for academic learning spaces.
• Ensure the safety and security of facilities by working with Safety & Risk Services and managing building access permissions.
• Manage budgets, payments, and purchase orders, while reconciling building operating expenses.

Requirements

• Undergraduate degree in a relevant discipline or an equivalent combination of education and experience.
• Minimum of four years of related experience in facilities management or a similar field.
• Proven experience in project coordination and space planning.
• Strong computer proficiency and organizational skills.
• Excellent conflict resolution, communication, and interpersonal skills.
• Demonstrated commitment to equity, diversity, and inclusion.

Preferred Qualifications

• Experience working within the University or Healthcare sectors.
• Proficiency with ARCHiBUS and CAD programs.
• Ability to manage multiple projects simultaneously and work effectively under pressure to meet deadlines.
• Proven ability to build business relationships and exercise tact, diplomacy, and discretion.

About the Company

The University of British Columbia is a global centre for research and teaching, consistently ranked among the top 20 public universities globally. UBC is a leading employer in British Columbia and Canada, committed to fostering an inclusive community that supports inspired students, faculty, and staff in their journey of discovery.