Facilities Coordinator

Responsibilities

• Coordinate daily facilities services including HVAC, housekeeping, security, pantry, and mailroom
• Manage vendor relationships to ensure service quality, SLA adherence, and safety compliance
• Maintain workspace planning, seating arrangements, and support office moves
• Coordinate onboarding and offboarding activities such as desk setup and access cards
• Oversee reception operations, visitor management, and meeting room coordination
• Track budgets, process invoices, and support vendor payments
• Support compliance with health, safety, and workplace regulations
• Provide logistical support for workplace events and employee engagement activities

Requirements

• Bachelor's degree in any field
• 3+ years of experience in facilities management, workplace services, or office operations
• Proven experience coordinating with vendors and service providers
• Proficiency in Microsoft Office tools (Excel, Word, PowerPoint)
• Strong organizational, problem-solving, and multitasking skills
• Ability to work on-site in Pune with a daily office presence

Preferred Qualifications

• Degree or certification in Facilities Management, Real Estate, or Business Administration
• Experience working in corporate or multinational environments
• Exposure to financial systems or facilities management tools

About the Company

Wiley is a global leader that transforms knowledge into discoveries that shape the world. For more than 200 years, we have been driving innovation in science, education, and publishing to create impact that reaches everywhere.