Facilities Coordinator

Responsibilities

• Provide administrative and office support to the Office of Facilities Services, including answering phones, routing messages, and greeting visitors.
• Dispatch labor force via radio or cell phone and manage incoming departmental mail and UPS deliveries.
• Prepare departmental invoices for coding, process purchase orders, and maintain communication with vendors and contractors.
• Oversee fleet vehicle requests, distribute keys and gas credit cards, and prepare monthly usage reports.
• Maintain the campus-wide key database and work order database systems.
• Maintain utilities and energy consumption databases and produce various reports and memos for management.
• Assist in the supervision of student workers as needed.

Requirements

• High school diploma required.
• 3–5 years of experience in customer service or an administrative coordinator position.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Publisher).
• Knowledge of database management and general business processes.
• Strong organizational skills and the ability to prioritize multiple tasks simultaneously.
• Professional-level oral and written communication skills.

Preferred Qualifications

• 3–5 years of experience in an office setting.
• Notary public certification.

Benefits

• Generous tuition benefits for employees, spouses/domestic partners, and dependents.
• Four weeks of paid vacation and 10 days of paid sick time per year.
• 12 paid holidays plus bonus days.
• Comprehensive medical, dental, and vision coverage.
• Life insurance and disability coverage.
• Defined contribution retirement plan.
• Various wellness initiatives.

About the Company

Otterbein University is a dedicated institution committed to academic excellence and fostering a community of inclusion and belonging. Located in Westerville, Ohio, the university strives to support its institutional goals through strong infrastructure and financial stability.