Facilities Coordinator

Responsibilities

• Receive and greet visitors at the front desk, ensuring compliance with visitor policies.
• Assist the facilities team with visitor coordination, new-hire onboarding, and desk/room assignments.
• Maintain a tidy and presentable office environment at all times.
• Receive and prioritize facilities work orders, including maintenance, supply, and EHS requests.
• Manage daily mail, incoming emails, and provide administrative helpdesk support.
• Order supplies, manage inventory, and initiate purchase orders as required.
• Support light lab maintenance, including equipment delivery for calibration and maintaining EHS records.
• Assist in maintaining office security by following access and safety procedures.

Requirements

• 3-5 years of proven experience as a receptionist or in a similar administrative role.
• Proficiency with Microsoft 365 Suite and Google Workplace.
• Familiarity with project management software such as Jira or Smartsheets.
• Strong organizational, multitasking, and problem-solving skills.
• Ability to work independently and collaborate effectively with all levels of personnel.
• Comfortable working in a fast-paced, high-tech environment.

Preferred Qualifications

• Associate’s or Bachelor’s degree in Business Administration or a relevant field.
• Experience working in a lab or high-tech technical office environment.
• Previous experience in customer support roles.
• Certified Notary.

Benefits

• Comprehensive medical, dental, and vision plans.
• 401K matching.
• Unlimited PTO and paid holidays.
• Parental and adoption leave.
• Legal insurance and a home technology stipend.

About the Company

IonQ is the world’s leading quantum platform and merchant supplier, delivering integrated quantum solutions across computing, networking, sensing, and security. We are dedicated to building the world’s best quantum computers to solve the world’s most complex problems.