Facilities Assistant

Responsibilities

• Provide day-to-day office and facilities support, acting as the first point of contact
• Welcome visitors and ensure visitor management procedures are followed
• Support meeting and event coordination and follow up on action items
• Manage incoming/outgoing mail, courier shipments, and deliveries
• Process purchase requisitions, track purchase orders, and support invoice handling
• Liaise with internal teams to support office needs and compliance activities
• Maintain organized documentation, records, and shared files

Requirements

• Fluency in Portuguese and English (written and spoken)
• Experience in office administration, facilities, or a similar support role
• Strong organizational skills and ability to manage multiple tasks
• Proficiency in Microsoft Office tools
• Ability to work independently with minimal supervision and strong attention to detail

About the Company

Parexel is a global team dedicated to improving the world’s health by supporting the development of innovative therapies that make a meaningful difference in patients’ lives. We foster a collaborative culture where accountability, respect, and excellence drive our mission.