Executive Secretary to CEO & Office Manager

Responsibilities

• Provide proactive support to the CEO, including complex calendar management and international travel arrangements
• Act as a key liaison between the CEO and internal/external stakeholders to ensure clear communication
• Prepare professional reports, presentations, briefing materials, and correspondence
• Oversee day-to-day administrative operations of the Dubai office, including vendor and facility management
• Coordinate leadership meetings, including agenda preparation, logistics, and minute-taking
• Manage office procurement, specifically focusing on IT setups and laptop procurement with cost optimization
• Support HR-related activities, including employee onboarding and documentation in coordination with regional teams
• Handle confidential and sensitive information with the highest level of discretion

Requirements

• Bachelor's degree in Business Administration or a related field
• 3–5 years of experience in Executive Secretary or Office Manager roles, preferably supporting C-level executives
• Exceptional written and verbal communication skills in English
• Proficiency in Microsoft Office (Excel, PowerPoint, Word, Outlook)
• Based in Dubai with valid residency

Preferred Qualifications

• Experience with UAE Labor Law and administrative HR compliance
• Strong emotional intelligence and stakeholder management skills
• Ability to manage competing priorities in a fast-paced environment