Executive Secretary

Responsibilities

• Provide comprehensive executive support to the CEO, including calendar management, complex scheduling, and travel planning
• Act as a key liaison between the CEO and internal/external stakeholders to ensure effective communication
• Prepare high-quality reports, presentations, briefing notes, and correspondence on behalf of the CEO
• Support the Executive Committee (G5) by managing meeting logistics, preparing agendas, and documenting minutes
• Track strategic priorities, action items, and deliverables to ensure timely closure
• Oversee day-to-day administrative operations for the Dubai office, including vendor coordination and facility management
• Maintain strict confidentiality and handle sensitive information with professional discretion

Requirements

• Bachelor's degree in Business Administration or a related discipline
• 8+ years of experience in executive support roles, specifically supporting CXO-level leadership
• Advanced proficiency in MS Office and presentation tools
• Exceptional planning, prioritization, and time management abilities
• Strong executive presence with excellent interpersonal and communication skills
• Ability to work in a fast-paced, multinational, or cross-cultural environment

Preferred Qualifications

• Candidates with a sponsored visa (spouse/father) are preferred

About the Company

Index InfoTech is a leading business transformation consulting company. We serve SME and enterprise clients, driving their digital transformation strategy through business process re-engineering, digital design, architecture, and the deployment of business-critical solutions. Headquartered in Dubai, we serve customers across all inhabited continents.