Executive Secretary

Responsibilities

• Manage the General Manager's calendar, appointments, and travel arrangements
• Prepare correspondence, reports, presentations, meeting agendas, and minutes
• Coordinate departmental and management meetings and follow up on action items
• Handle confidential documents, contracts, and executive correspondence
• Act as a communication link between the Executive Office and hotel departments
• Organize VIP visits, corporate meetings, and special events
• Screen calls, emails, and visitors
• Maintain accurate records, files, and office documentation
• Manage executive office expenses, budgets, and vendor invoicing
• Coordinate with Human Resources on staffing and administrative issues
• Prepare briefing materials and research summaries for executive meetings
• Oversee office technology and coordinate IT support

Requirements

• Bachelor's degree in Business Administration, Hotel Management, or related field
• 3-5 years of professional experience in executive support
• Proficiency in Microsoft Office Suite and hotel management software
• Excellent written and verbal communication skills in English
• Strong organizational and time management abilities
• Ability to maintain confidentiality and exercise discretion

Preferred Qualifications

• Experience in a luxury hospitality or five-star hotel setting
• Certification in Executive Secretarial Studies or Professional Administration
• Advanced proficiency in database management and scheduling software
• Proficiency in Hindi, French, or German

About the Company

Accor is a worldwide leader in hospitality, welcoming individuals to find brands that match their personality and supporting continuous growth and learning.