Executive Program Assistant

Responsibilities

• Support domestic and international training programs through comprehensive conference management, including booking travel, housing, and securing training facilities.
• Manage contracts for consultants, hotels, and other services for both grant and non-grant funded programs.
• Oversee general office operations, including managing office equipment, inventory, purchasing, and processing invoices.
• Supervise student staff, work-study employees, and graduate assistants as needed.
• Maintain and update the program website and event calendars.
• Collaborate cross-functionally with the Dean’s office and other university departments to support major events like graduation and orientation.

Requirements

• Bachelor's degree is required.
• Proficiency in Microsoft Office applications (Word, Excel).
• Experience with data management through CRM systems.
• Strong analytical and problem-solving skills.
• Excellent customer relations and interpersonal communication skills.
• Ability to manage multiple projects and tasks simultaneously with high attention to detail.

Preferred Qualifications

• Experience leveraging AI applications to increase productivity.
• Demonstrated skills in facilitation and negotiation.
• Experience in a higher education or professional training environment.

About the Company

Syracuse University is a private, international research university located in the heart of New York State. With nearly 150 years of history, the university offers a diverse range of academic programs and a vibrant campus community dedicated to excellence in research, teaching, and global engagement.