Executive Operations Coordinator

Responsibilities

• Coordinate and execute executive initiatives, company-wide projects, and strategic research assignments
• Prepare executive meeting agendas, packets, and supporting documentation
• Manage the Executive Office follow-up system to track leadership action items and vendor commitments
• Maintain organizational documentation including SOPs, organizational charts, and meeting notes
• Prepare weekly reports, KPI dashboards, and presentation decks for leadership
• Conduct research on vendors, investments, and market opportunities
• Coordinate with department leaders regarding deadlines and deliverables

Requirements

• Exceptional organizational and project management skills
• High attention to detail and ability to manage shifting priorities
• Strong communication and professional coordination skills
• Ability to maintain strict confidentiality
• Proactive problem-solving and critical thinking capabilities

About the Company

Quintessa Marketing provides high-level operational support and marketing excellence, driven by core values of purpose, resilience, accountability, integrity, and excellence.