Executive Operations Coordinator

Responsibilities

• Support the operational execution of major executive and corporate events, including VIP receptions and client experiences
• Coordinate event logistics, venue management, vendor relations, and catering/F&B requirements
• Manage workshop and office event coordination at the El Segundo office, including meeting space preparation and attendee logistics
• Oversee SoFi Suite and hosted client experiences, managing invitations, guest confirmations, and onsite coordination
• Provide executive logistics support for the CEO and Senior Executives, including airport transportation, restaurant reservations, and personal errands
• Serve as an onsite operational resource to ensure smooth delivery and a professional guest experience

Requirements

• Highly organized and detail-oriented with strong hospitality skills
• Excellent communication and coordination abilities
• Ability to operate in high-pressure, fast-paced environments with strong discretion
• Ability to work flexible hours, including early mornings, evenings, or weekends as required by event schedules
• Professional executive presence

Preferred Qualifications

• Experience in executive support or executive operations
• Background in event coordination or hospitality management
• Experience supporting C-level executives
• Experience coordinating VIP guests and complex executive travel/logistics
• Experience with vendor management

About the Company

Avasant provides strategic advisory and digital transformation services to help global enterprises navigate complex business challenges.