Executive & Operations Coordinator

Responsibilities

• Provide executive support to the VP, including calendar management, travel arrangements, and expense reporting.
• Manage budget and financial operations, including invoice processing, contract tracking, and budget-to-actual reporting.
• Support project operations by monitoring project milestones, managing shipping notifications, and maintaining tracking links.
• Coordinate scheduling for video and photo shoots, including outreach to students, faculty, and staff.
• Oversee day-to-day office operations, such as supply procurement, facilities troubleshooting, and mail distribution.
• Act as a primary point of contact for vendor billing inquiries and routine communications.

Requirements

• 3–5 years of experience in an administrative, operations, or project coordination role.
• Proficiency in Google Suite (Gmail, Drive, etc.).
• Experience with budget tracking, invoice processing, or financial recordkeeping.
• Strong written and verbal communication skills.
• Commitment to ACU’s Christian mission and values.

Preferred Qualifications

• Experience in a higher education or complex, multi-stakeholder environment.
• Familiarity with project management platforms (e.g., Hive, Asana, or Monday.com).
• Experience with marketing operations tools or basic analytics reporting.
• Prior experience supporting a senior executive or VP-level leader.

About the Company

Abilene Christian University is a premier private university dedicated to educating Christ-centered, global leaders. Founded in 1906, ACU offers a wide range of undergraduate and graduate programs and is recognized for excellence in undergraduate research, teaching, and service learning.