Executive Coordinator

Responsibilities

• Oversee the day-to-day operational needs of the office and analyze administrative processes for improvement
• Maintain complex calendars for senior leadership, proactively identifying and establishing needs
• Support senior-level committees through agenda preparation, minute taking, and following up on actionable items
• Draft correspondence, collate information for reports, and act as an administrative liaison for routine and sensitive matters
• Direct the activities of a single ongoing staff-appointed employee

Requirements

• Bachelor's Degree or an acceptable combination of equivalent experience
• Minimum of five years of senior administrative experience, preferably in a university or hospital environment
• Demonstrated experience managing complex calendaring and preparing written materials for senior leaders
• Proven experience supporting senior committees, including proficiency in minute taking and agenda preparation
• Advanced proficiency with MS Office Suite, databases, and presentation software
• Strong oral and written communication skills with the ability to summarize complex information
• Ability to exercise discretion, maintain strict confidentiality, and handle sensitive matters
• Exceptional organizational, time management, and problem-solving skills

About the Company

The University of Toronto's Temerty Faculty of Medicine is a global leader in research and education. The Office of Postgraduate Medical Education (PGME) offers a collaborative professional learning environment dedicated to supporting learners, faculty, and staff within a respectful, team-oriented culture.