Executive Coordinator

Responsibilities

• Provide strategic, operational, and administrative coordination for the Senior Advisor and Strategic Advisor within the Faculty of Medicine.
• Manage complex governance, administration, and external relations projects involving health authorities and government officials.
• Conduct research and prepare briefing notes, presentations, and materials for internal and external constituents.
• Act as a primary point of contact, managing communications and linkages between the Dean’s Executive team and UBC Health leadership.
• Oversee the lifecycle of various projects, including identification, implementation, and outcome evaluation.
• Handle highly confidential and sensitive information with extreme diplomacy, tact, and discretion.

Requirements

• Undergraduate degree in a relevant discipline.
• Minimum of two years of related professional experience.
• Proficiency in word processing, spreadsheet, and presentation applications.
• Strong organizational, analytical, and problem-solving skills.
• Demonstrated ability to manage multiple priorities in a demanding, high-pressure environment.
• Commitment to equity, diversity, and inclusion in the workplace.

Preferred Qualifications

• Previous experience providing executive-level support within a large, complex organization.
• Experience working with senior-level leadership and diverse stakeholders.
• Knowledge of University policies, governance, and administrative systems.
• Proven ability to communicate professionally and tactfully, both orally and in writing.
• Experience in project management and group facilitation.

About the Company

The University of British Columbia is a global centre for research and teaching, consistently ranked among the top 20 public universities in the world. The Faculty of Medicine is a leader in both the science and practice of medicine, comprising thousands of faculty, staff, and trainees dedicated to transforming health for everyone.