Executive Coordinator

Responsibilities

• Own end-to-end travel coordination for senior leadership, including multi-leg domestic and international itineraries
• Anticipate and resolve travel disruptions proactively such as delays, rebooking, and visa constraints
• Manage complex calendars across multiple senior stakeholders and prioritize scheduling based on mission-critical needs
• Act as a central coordination node across leadership, operations, and external partners
• Handle sensitive information with a high degree of professionalism and confidentiality
• Build and maintain systems for tracking travel, logistics, and scheduling to improve workflows

Requirements

• Prior experience supporting senior executives, operators, or leadership teams
• Experience managing complex travel logistics at scale
• Advanced calendar and scheduling management skills
• Exceptional written and verbal communication
• Ability to operate calmly under pressure and ambiguity

Preferred Qualifications

• Background in military, defense, or similarly structured environments
• Experience supporting senior officers or leadership roles

Benefits

• Full medical, dental, and vision coverage for employee and dependents
• 401k matching program
• PTO and Holidays
• Bonus and other incentive programs
• Access to mental health program
• Access to Flexible Spending Accounts for Health Care, Dependent and Commuter

About the Company

Rhombus Power, Inc. delivers AI-powered predictive intelligence in real time for defense and national security organizations worldwide. Located in Palo Alto, the company uses cutting-edge cross-disciplinary approaches to solve pressing Big Data and Sensing problems in security, energy, and healthcare.