Executive Associate II, Early Clinical Development

Responsibilities

• Provide comprehensive administrative support to senior leadership within the Early Clinical Development Team
• Manage complex calendars and proactive scheduling to ensure meeting priorities and timelines are met
• Coordinate travel arrangements and prepare detailed expense reports
• Organize meetings and events, including room scheduling, AV assistance, and catering coordination
• Prepare meeting materials, pre-reads, and ensure manager preparedness
• Create purchase orders and assist in reconciling open purchase requisitions
• Maintain office operations, including supply requisition and other administrative services
• Serve as a key point of contact for resolving payment, invoicing, and ordering issues
• Support team leads and external collaborations with basic project management and onboarding tasks

Requirements

• High School degree, some college, or degree desirable
• Minimum of 8 years of executive-level administrative or comparable experience
• Experience in a scientific research environment (Pharmaceutical, biotech, or venture capital preferred)
• High proficiency in Microsoft Suite (Outlook, Word, Excel, PowerPoint)
• Excellent communication skills and the ability to work both independently and collaboratively

Preferred Qualifications

• Knowledge of Concur, Ariba/SAP, SharePoint, Room Scheduler, Workday, or Microsoft Teams

Benefits

• Health Coverage: Medical, pharmacy, dental, and vision care
• Wellbeing Support: BMS Well-Being Account, Living Life Better, and Employee Assistance Programs (EAP)
• Financial Protection: 401(k) plan, life insurance, disability, and accident insurance
• Paid Time Off: Flexible time off for exempt employees and generous vacation policies
• Additional Perks: Paid volunteer days, summer hours flexibility, and annual Global Shutdown

About the Company

Bristol Myers Squibb is a leading global biopharmaceutical company dedicated to discovering, developing, and delivering innovative medicines that help patients prevail against serious diseases. We foster a culture of inclusion, innovation, and integrity to transform lives through science.