Executive Assistant/Office Manager

About the Company

American Terawatt is a vertically integrated HVDC transmission developer building a new industrial electric grid for the United States. We develop HVDC projects, build the control software and hardware that run them, and charge capacity tolls on the systems we operate, serving large industrial loads from AI datacenters to automated manufacturing.

Responsibilities

• Stand-up the NYC office and manage office operations, including vendor management and building management rapport
• Manage calendars and scheduling for three executives, prioritizing high-value time
• Coordinate end-to-end travel including flights, hotels, ground transport, and visas
• Manage executive inboxes, triaging and routing information
• Handle expense reconciliation using tools like Ramp
• Prepare for meetings with agendas, pre-reads, and action item tracking
• Manage office supplies, equipment, shipping, and miscellaneous errands
• Oversee host and conference logistics for small and large events
• Act as local IT and recruiting coordinator for site visits and onboarding

Requirements

• 5+ years of experience in an executive assistant or office management role
• Proven ability to manage complex scheduling and travel across time zones
• Strong organizational skills and ability to juggle parallel workstreams
• High attention to detail and clear communication skills
• Proficiency with Google Workspace, Slack, Ramp, and AI tools

Preferred Qualifications

• Experience supporting C-level executives at fast-moving startups
• Experience with contract management and DocuSign
• Established network of vendors, venues, and service providers
• Familiarity with energy, infrastructure, or technical industries