Executive Assistant/Business Operations Support

Responsibilities

• Manage the founder's inbox and calendar to maintain "Inbox Zero" and optimize scheduling.
• Lead CRM management by configuring Odoo, migrating order tracking, and maintaining lead databases.
• Coordinate corporate gifting orders from initial intake through fulfillment, including custom branding details.
• Support sales processes through prospecting, follow-ups, and managing relationship-gifting practices.
• Monitor inventory levels and track production timelines in coordination with the production manager.
• Assist with social media content scheduling and basic marketing initiatives.
• Manage vendor communications and compile recurring company performance scorecards.

Requirements

• 3+ years of experience in an Executive Assistant, Office Manager, or Operations Support role.
• Proven expertise in email and calendar management for executives or founders.
• Proficiency with CRM tools such as HubSpot, Zoho, Salesforce, or Monday.com (or a strong aptitude to learn Odoo).
• Strong written and verbal English communication skills.
• Must be based in LATAM and available to work during US Central Time.
• Highly detail-oriented with the ability to manage multiple workstreams independently.

Preferred Qualifications

• Experience with inventory or production tracking in e-commerce or manufacturing.
• Familiarity with bulk order fulfillment or B2B order coordination.
• Basic social media management or graphic design experience using tools like Canva.
• Previous experience supporting small business owners or founders directly.

Benefits

• Fully remote work environment.
• Competitive monthly salary ($1,000 - $1,700 based on experience).
• Paid Time Off (PTO).
• HMO coverage after 3 months.
• Potential for performance-based bonuses.
• Opportunities for professional learning and development.

About the Company

FreedUp connects high-quality remote talent with growing businesses. This specific role supports the founder of a dynamic corporate gifting business, helping to scale operations and manage client relationships.