Executive Assistant

Responsibilities

• Provide high-level secretarial and administrative support to several executives within various units or departments
• Manage and maintain complex calendars of appointments
• Coordinate all travel itineraries and process expense reports
• Organize events, meetings, and conferences, including facility coordination and catering
• Manage logistics for department meetings, including booking rooms and setting up video conferencing systems
• Edit, format, and prepare documents and presentations under direction
• Record minutes during well-defined meetings
• Assist in the training and briefing of new employees
• Collaborate on internal initiatives to support organizational goals

Requirements

• At least 5 years of experience as an Executive Assistant supporting top-level executives
• Proven experience working within an international company
• Experience working in a multi-cultural environment
• Experience supporting managers remotely (based in different locations)
• Proficiency in Microsoft Office Products (Outlook, Word, PowerPoint, Excel, Teams)
• Excellent verbal and written communication skills in both English and Spanish
• Strong teamwork and collaboration skills

About the Company

Zurich Duo is a creative in-house agency based in Barcelona. Operating as a spin-off of the Zurich Group, it combines the entrepreneurial agility of a boutique agency with the stability and resources of a global leader. Zurich Duo delivers creative, strategic, and experience-led services for internal stakeholders, focusing on innovation in design and digital strategy.