Executive Assistant

Responsibilities

• Manage complex calendars, schedule meetings, and prioritize engagements for the COO and Managing Director
• Prepare agendas, presentations, reports, and documentation for leadership meetings
• Act as a gatekeeper and liaison, managing communications on behalf of leadership
• Coordinate follow-ups and track progress on action items and strategic initiatives
• Support project tracking, governance, and reporting for key business objectives
• Assist in preparing materials for board meetings, investor updates, and external stakeholders
• Work cross-functionally with HR, Finance, and Product teams to align execution with strategic priorities
• Organize domestic and international travel, logistics, and event coordination
• Handle sensitive and confidential information with the utmost discretion

Requirements

• 4–7 years of experience as an Executive Assistant, Chief of Staff, or similar role supporting C-suite leaders
• Exceptional organizational and time management skills
• Strong proficiency in MS Office, Google Workspace, scheduling tools, and project management software
• Excellent written and verbal communication skills
• Ability to work independently, anticipate needs, and take initiative
• Strong sense of discretion when handling confidential information

Preferred Qualifications

• Experience in fast-paced tech, SaaS, or AI-driven environments
• Familiarity with Agile workflows and business operations
• Bachelor’s or Master’s degree in Business Administration, Management, or a related field

Benefits

• Direct support of high-impact initiatives alongside the COO and MD
• Strategic exposure to business strategy and AI-driven transformation
• Clear career growth paths into roles such as Chief of Staff or Operations Manager
• Global exposure collaborating with enterprise clients and international stakeholders
• A culture of excellence built on agency, ownership, and mastery

About the Company

XenonStack is a fast-growing Data and AI Foundry for Agentic Systems. We build enterprise-grade AI platforms, including Akira AI and Vision AI, to help organizations gain real-time intelligent business insights and accelerate the transition to AI + Human Intelligence.