Executive Assistant

Responsibilities

• Proactively manage complex, fast-changing calendars to protect leadership time and ensure strategic priorities are met
• Coordinate intricate international travel arrangements, including flights, accommodation, visas, and detailed itineraries
• Prepare agendas, briefing materials, meeting packs, and follow-up actions for senior leadership
• Screen and manage incoming communications, ensuring urgent matters receive prompt attention
• Act as a primary point of contact for senior government officials, clients, and internal stakeholders
• Draft, proofread, and format high-quality correspondence, presentations, and business documents
• Support the Associate Partner with ad hoc operational tasks, expense coordination, and project-related activities

Requirements

• 3-4 years of experience supporting senior executives, partners, or C-suite leaders in consulting or professional services
• Full fluency in both Arabic and English (written and spoken)
• Proficiency in Microsoft Office, specifically Outlook, Word, PowerPoint, and Excel
• Proven experience managing complex calendars and international travel logistics
• Professional qualification in Business Administration, Office Management, or a related field
• Exceptional organizational skills and high attention to detail

Preferred Qualifications

• Experience working within a fast-paced, high-pressure consulting or government environment
• Ability to maintain high levels of discretion and professionalism when handling sensitive information

Benefits

• Accelerated career trajectory within a performance-driven environment
• Comprehensive relocation support, including visa sponsorship and transition assistance
• Tier 1 global medical coverage and wellbeing support
• Flexible work arrangements and generous annual leave
• Opportunities for team connection through retreats and events

About the Company

Whiteshield is an AI-native sovereign intelligence company helping governments move from insight to action. Founded in 2011, the company combines public policy expertise, proprietary data assets, and AI-enabled applications to support decision-makers across workforce development, economic competitiveness, and societal transformation.