Executive Assistant

Responsibilities

• Provide primary administrative support to the Assistant Deans within the Office of Student Affairs and Services
• Manage complex schedules, deadlines, and commitments for the Assistant Deans
• Prepare confidential and sensitive correspondence regarding reorganization, grievances, discipline, and risk management
• Prepare presentation and support materials for use in advisory and governance bodies
• Perform initial intake and screening of reports related to concerning student behavior or volatile situations
• Liaise with senior administrators, faculty, staff, students, and community members
• Provide backup support to the Dean of Students Executive Assistant and ad hoc support to Directors
• Coordinate divisional events, maintain meeting records, and manage office files

Requirements

• Bachelor's degree or an equivalent combination of education and experience
• Minimum of 5 years of administrative support experience (or 3 years of senior administrative support)
• Significant experience in a post-secondary setting, specifically in student affairs or services
• Experience with basic accounting and financial administration
• Fluency in MS Office suite and experience with computerized scheduling software
• Strong writing, editing, and fact-checking skills
• Demonstrated ability to handle sensitive, confidential, and emotionally charged situations with discretion

About the Company

University of Toronto Mississauga (UTM) is the second largest campus of Canada’s top-ranked university and a leading research institution in Ontario’s Peel Region. Our community is dedicated to sparking life-changing research, fostering innovation, and prioritizing student success through learning and discovery.