Executive Assistant

Responsibilities

• Manage, plan, and administer administrative operations for the Vice Chancellor and Associate Vice Chancellor unit.
• Serve as the primary point of triage for high volumes of information, correspondence, and requests.
• Coordinate executive-level calendars, complex scheduling, and business travel arrangements.
• Communicate professionally with faculty, donors, campus leaders, and community partners.
• Develop and prepare donor and funding reports and maintain meeting records in the donor database.
• Provide logistical support for meetings and events, including facilities, catering, and audiovisual requirements.
• Process vendor purchase orders, invoices, and employee travel and expense reimbursements.
• Maintain strict confidentiality regarding sensitive donor and organizational information.

Requirements

• 3+ years of related administrative experience.
• Proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
• Familiarity with Adobe and DocuSign.
• Strong analytical, problem-solving, and communication skills.
• High level of political acumen and sensitivity to organizational dynamics.
• Proven ability to handle confidential information with extreme discretion.

Preferred Qualifications

• Bachelor's degree in a related field.
• Familiarity with university processes, protocols, and procedures.

About the Company

UCSF Health is part of the University of California, San Francisco, a leading institution dedicated to promoting health worldwide through advanced biomedical research, graduate-level education, and excellence in patient care. The Office of University Development and Alumni Relations (UDAR) partners with world-class scientists and philanthropists to advance breakthrough research and life-changing patient care.