Executive Assistant & Travel Coordinator

Responsibilities

• Provide comprehensive day-to-day support to the CEO across professional and personal priorities
• Manage personal logistics including scheduling, appointments, reservations, and household tasks
• Book and manage complex domestic and international travel logistics and contingency plans
• Support calendar management, prioritizing and triaging scheduling requests
• Manage receipts, expense reporting, and reimbursements using Concur and Expensify
• Execute special projects, research, event coordination, and personal errands

Requirements

• Based in Chicago with five days per week in-office attendance
• Minimum of 3-5 years in executive support, personal assistant, or lifestyle management roles
• Availability for staggered shifts, including early mornings, evenings, and occasional weekends
• Proficiency with Concur, Expensify, and Microsoft Office / Google Workspace
• AI fluency using tools like Claude and ChatGPT for research and logistics
• Exceptional organizational skills and ability to maintain absolute discretion

Preferred Qualifications

• Experience supporting a high-profile executive, founder, or UHNW principal

About the Company

project44 is a global supply chain visibility platform that uses AI-powered insights to redefine how global logistics operate, helping companies connect and automate intelligently.