Executive Assistant to the VP of Advancement

Responsibilities

• Provide high-level administrative support and manage confidential office operations for the Vice President of Advancement.
• Track donor relations and stewardship activities within appropriate databases.
• Manage the Vice President's calendar, including scheduling meetings, community presentations, and appointments with university leaders and government officials.
• Build and maintain positive relationships with current and prospective donors, alumni, corporations, and foundations.
• Research potential major gift donors and create customized engagement outreach plans.
• Collaborate with the event planning team to support campus and regional donor engagement events.
• Manage travel arrangements, including agendas, logistics, transportation, and expense reports.
• Prepare correspondence, memos, meeting agendas, presentations, and reports.
• Maintain accurate donor records and manage mailing/organizational databases.

Requirements

• 10+ years of experience supporting senior-level executives.
• Proficiency in Microsoft Office Suite.
• Ability to work flexible hours outside of normal business hours.
• Strong interpersonal skills and the ability to maintain strict confidentiality.
• Excellent written and oral communication skills.
• Ability to work independently and exercise sound judgment.

Preferred Qualifications

• Master's Degree.

About the Company

Florida Memorial University is an institution dedicated to academic excellence and providing transformative educational experiences. Located in Miami Gardens, FL, we are an Equal Employment Opportunity Employer committed to diversity and inclusion in the workplace.