Executive Assistant to the VP Health and Dean, Faculty of Medicine

Responsibilities

• Provide high-level executive support to the VP Health and Dean, Faculty of Medicine, including strategic calendar management and travel coordination.
• Act as the primary point of contact for the Dean, liaising with the Office of the President, Board of Governors, health authorities, and government ministries.
• Manage complex correspondence, triaging requests and drafting high-level documents, briefing notes, and reports for internal and external stakeholders.
• Conduct research and analysis on sensitive issues to prepare materials for speeches, presentations, and media interviews.
• Lead project planning and management related to the efficient administration and organization of the Office of the Dean.
• Handle highly confidential and sensitive information with extreme discretion and diplomacy.

Requirements

• Undergraduate degree in a relevant discipline.
• Minimum of 3 years of related executive administrative experience.
• High-level document management skills, including drafting, editing, and proofreading complex documentation.
• Strong professional English communication skills, both written and oral.
• Demonstrated ability to manage conflicting priorities and work independently in a fast-paced environment.

Preferred Qualifications

• Experience providing administrative and management support at a senior executive level.
• Proven experience working within a large, complex organization or academic institution.
• Knowledge of university policies, governance, and administrative systems.
• Strong organizational, problem-solving, and analytical skills.
• Experience managing projects involving diverse stakeholders from public and private sectors.

About the Company

The University of British Columbia is a global centre for research and teaching, consistently ranked among the top 20 public universities in the world. The UBC Faculty of Medicine is a leader in both the science and the practice of medicine, training the next generation of healthcare professionals and conducting groundbreaking research to transform health for everyone.