Executive Assistant to the CEO

Responsibilities

• Manage professional and personal scheduling for the CEO, including agendas, mail, email, calls, and client management.
• Coordinate complex calendar management and control the flow of information to the CEO and senior executives.
• Arrange extensive travel and travel-related activities, including hotel bookings, transportation, and meal coordination.
• Perform administrative support tasks such as typing, dictation, spreadsheet creation, and maintaining filing systems.
• Prepare high-level reports, correspondence, and presentations as required.
• Facilitate the approval of documents by the CEO and senior management.
• Maintain strict confidentiality and exercise high levels of discretion when interfacing with the business.
• Organize team communications and plan both internal and offsite events.

Requirements

• Degree in Business or a related field.
• 10-15 years of proven experience as an Executive Assistant or in a similar high-level support role.
• Proficiency in MS Office and relevant administrative tools.
• Excellent interpersonal skills with the ability to handle sensitive situations with tact and diplomacy.
• Proven ability to multitask and perform effectively under pressure.
• Strong analytical skills to take appropriate action consistent with company policies.

About the Company

Via Medica International Healthcare is a dedicated healthcare organization that strives to create a supportive and inclusive work environment. We are committed to providing our employees with meaningful work, opportunities for professional development, and a collaborative culture that fosters innovation and excellence.