Executive Assistant to the CEO

Responsibilities

• Provide high-level administrative, operational, and strategic support to the CEO, including calendar management and executive communications.
• Coordinate meetings for the Board of Directors, Audit Committee, and Senior Executive Council, including agenda preparation and minute-taking.
• Manage executive travel, accommodations, and logistics.
• Maintain secure electronic and paper filing systems in compliance with Ontario legislative record-keeping standards.
• Oversee office operations, including equipment maintenance, supply inventory, and facility service coordination.
• Monitor executive-level budgets and process financial transactions such as deposits and expense tracking.
• Support organizational digital platforms by coordinating updates to the public website and internal staff portal.
• Uphold Truth and Reconciliation principles by ensuring all administrative activities are culturally safe and respectful of Indigenous communities.

Requirements

• Post-secondary diploma or degree in Office Administration, Business Administration, or a related field.
• Advanced proficiency in Microsoft Office 365 and information-management systems.
• Strong knowledge of records management, privacy, and information governance.
• Demonstrated knowledge of and respect for Indigenous cultures, communities, and governance structures.
• Valid Ontario Driver's License with a clean driving record.
• Ability to obtain and maintain CPIC clearance.

Preferred Qualifications

• Experience working within an Indigenous organization or community.
• Professional development in governance support or public-sector administration.
• Experience managing digital content and organizational websites.

Benefits

• Competitive salary range of $77,660 - $95,000.
• Comprehensive medical and dental benefits.
• $2,000 Health Spending Account and $2,000 Wellness Spending Account.
• Company RSP matching program.
• Additional paid holidays including Louis Riel Day, National Indigenous Peoples Day, and Indigenous Veterans Day.
• Opportunities for cultural, educational, and professional development leaves.

About the Company

Ontario Aboriginal Housing Services (OAHS) leads the design, development, and delivery of sustainable and culturally appropriate housing to promote excellence in Indigenous communities. We are committed to Truth and Reconciliation and fostering respectful, community-centered relationships.