Executive Assistant

Responsibilities

• Manage calendars and appointments for eCommerce directors, including travel coordination and expense reporting
• Handle correspondence and prepare necessary documents and information
• Organize meetings, workshops, and reviews, including room planning and follow-up with minutes and task tracking
• Create and maintain presentations, reports, and decision templates for management
• Coordinate deadlines and ensure smooth communication between eCommerce, Marketing, and IT teams
• Act as a central point of contact for internal and external stakeholders

Requirements

• Completed commercial training or equivalent qualification
• Multi-year experience as an assistant at the executive or management level
• Proficiency in MS Office / Microsoft 365 (specifically Teams, Outlook, PowerPoint, and Excel)
• Strong communication, organizational, and prioritization skills
• Ability to work independently, proactively, and with a high degree of service orientation

Preferred Qualifications

• Experience working within eCommerce, Digital, Marketing, or IT environments

Benefits

• Creative freedom to actively shape the future of Thalia
• Opportunities for personal growth through various training programs
• Modern, agile working culture with flexible and independent tasks
• Employee benefits including company bike, public transport discounts, and staff discounts
• A diverse and inclusive team environment

About the Company

Thalia Bücher GmbH is a leading book retailer with over 100 years of history. With more than 570 bookstores and a strong digital presence, we aim to make reading accessible and inspiring for everyone. Our team of approximately 7,000 employees works passionately to connect people through stories and content.