Executive Assistant

About the Company

We are an early‑stage, stealth startup building foundational technologies that will reshape the performance, reliability, and scalability of next‑generation AI infrastructure. Backed by top‑tier investors and seasoned operators, our team is composed of people who have built category‑defining products and scaled organizations from zero to hundreds.

Responsibilities

• Own and manage the CEO’s complex calendar, including scheduling, prioritization, and real‑time adjustments
• Coordinate meetings, offsites, investor sessions, and cross‑functional reviews
• Handle email triage, draft communications, and ensure timely follow‑up
• Prepare agendas, capture notes, and track action items
• Manage travel logistics, itineraries, reservations, and expense reporting
• Serve as the CEO’s operational partner to remove friction and ensure focus on high‑impact priorities
• Support office operations, vendor coordination, and onsite logistics
• Maintain confidentiality and handle sensitive information with discretion
• Build scalable administrative processes as the company grows

Requirements

• 5–10 years of experience supporting a senior executive
• Experience in a startup or high‑growth environment preferred
• Exceptional calendar management and organizational skills
• Strong written and verbal communication abilities
• High level of professionalism, discretion, and emotional intelligence
• Ability to operate independently and anticipate needs
• Proficiency with Google Workspace, Slack, and Zoom
• Ability to work onsite in Palo Alto