Executive Assistant

Responsibilities

• Act as a liaison with global staff, executives, high-profile clients, and external stakeholders
• Coordinate meetings, plan agendas, arrange speakers, and track attendance
• Assist with diverse projects, research, and data analysis
• Manage executive diaries, schedules, and travel arrangements
• Draft correspondence, prepare reports, and create presentations
• Handle incoming inquiries and resolve issues for executives
• Manage expenses, invoices, and vendor setups
• Monitor key art fairs, news, and internal updates to keep executives informed

Requirements

• Bachelor’s Degree
• Experience in an Executive Assistant role or similar administrative capacity
• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
• Strong multitasking and prioritization skills
• High level of discretion and ability to handle confidential information
• Excellent written and interpersonal communication skills
• Ability to work some evenings and weekends as necessary

About the Company

Established in 1744, Sotheby’s promotes access and ownership of exceptional art and luxury objects through auctions, private sales and retail. The company operates a global network of specialists spanning 40 countries across categories including Contemporary Art, Jewelry, Watches, and Design.