Executive Assistant

About the Company

Solace cuts through the red tape of healthcare by pairing patients with expert advocates and giving them the tools to make better decisions. We are a Series C startup backed by top-tier venture capital firms, working to redefine the healthcare experience through urgency, precision, and heart.

Responsibilities

• Own complex, multi-time-zone calendar management and prioritize meetings based on strategic value
• Protect executive time by triaging inbound requests and resolving scheduling conflicts
• Support the planning and execution of leadership meetings, team offsites, and company events
• Act as a proxy in meetings to capture notes, clarify decisions, and drive follow-through
• Draft and edit professional communications on behalf of executives
• Serve as a primary point of contact between executives and internal/external stakeholders
• Digest, summarize, and escalate key information while maintaining strict confidentiality
• Support leadership operating cadence by owning agendas and action tracking
• Build and improve systems and processes to enhance executive productivity
• Manage end-to-end travel logistics, itineraries, and expense reporting

Requirements

• 5+ years of experience supporting senior executives (VP or C-suite level)
• Experience working in a legal environment, such as a law firm
• Exceptional calendar management and organizational skills
• Strong written and verbal communication skills for executive-level messaging
• Demonstrated judgment and ability to handle highly confidential information
• Excellent project management skills with a bias toward execution
• Ability to anticipate needs and solve problems independently
• Comfort operating in dynamic, ambiguous environments
• High EQ and ability to navigate cross-functional relationships

Preferred Qualifications

• Background in startups, healthcare, technology, or legal environments
• Paralegal or contract drafting experience