Executive Assistant

Responsibilities

• Act as the point of contact among executives, employees, clients, and other external partners
• Manage information flow in a timely and accurate manner
• Manage executives’ calendars and set up meetings
• Make local and international travel arrangements including visa, tickets, car, hotel, with a detailed travel itinerary
• Track daily expenses and prepare weekly, monthly, or quarterly reports
• Act as an office manager by keeping up with office supply inventory
• Format information for internal and external communication including memos, emails, presentations, and reports
• Take and manage detailed minutes during meetings
• Provide briefing and summary briefings prior to meetings
• Coordinate and setup customer meetings in India and globally
• Screen and direct phone calls and distribute correspondence
• Organize and maintain the office filing system