Executive Assistant

About the Company

Singularity Defense Corp. is a stealth-mode Aerospace & Defense startup headquartered in Gardena, CA. Our founding team hails from SpaceX, Anduril, Tesla and Lockheed Martin, and we are backed by Joint Staff-level military leadership and top-tier Silicon Valley firms.

Responsibilities

• Provide comprehensive administrative support to senior leadership, including calendar management, meeting coordination, and travel arrangements
• Manage C-suite calendars and emails
• Manage complex scheduling, prioritize appointments, and anticipate executive needs
• Prepare reports, presentations, agendas, and meeting materials
• Draft, review, and manage correspondence on behalf of executives
• Coordinate internal and external meetings, including logistics and follow-ups
• Serve as a liaison between executives and internal/external stakeholders
• Handle confidential information with discretion and integrity
• Track key projects and ensure timely follow-up on action items
• Support event planning, board meetings, and executive-level initiatives
• Improve administrative processes and implement organizational systems

Requirements

• 5–7 years of experience supporting C-level or senior executives
• Exceptional organizational and time-management skills
• Strong written and verbal communication skills
• High level of professionalism and discretion
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Proficiency in collaboration tools such as Teams, Zoom, and Slack
• Ability to multitask and prioritize in a dynamic environment
• Strong problem-solving skills and attention to detail

Preferred Qualifications

• Bachelor’s degree