Executive Assistant

Responsibilities

• Provide professional-level support to the Vice President and Associate Vice President, managing communications and divisional administrative processes.
• Serve as the primary point of contact for internal and external communication on behalf of the Vice President.
• Manage comprehensive office calendars, scheduling appointments and coordinating meetings with senior administration and the Board of Trustees.
• Coordinate divisional meetings, retreats, trainings, and special events, including facility scheduling and catering.
• Maintain official files and sensitive records in accordance with University records management policies and confidentiality requirements.
• Assist with Student Affairs personnel documentation, onboarding, and administrative processes.
• Manage divisional financial matters, including budget reporting, purchasing cards, and monitoring student affairs funds.
• Support marketing, publications, and social media outreach efforts.
• Oversee office equipment and supply inventory.

Requirements

• Bachelor’s degree.
• Minimum of five (5) years of experience in an education environment, office administration, or management.
• Strong analytical, writing, and organizational skills.
• Proficiency in MS Office 365.
• Excellent interpersonal skills with the ability to communicate effectively with students, faculty, staff, and external stakeholders.
• Ability to maintain high levels of confidentiality and professionalism.
• Self-directed planner with strong problem-solving abilities.

Preferred Qualifications

• Proficiency in Canva and MS PowerPoint.
• Experience with Banner software.

Benefits

• Complete benefits package for full-time employees.
• Health, dental, and vision insurance.
• Deferred compensation plans and flexible spending accounts.
• Life insurance and long-term disability.
• Paid holidays, vacation, and sick leave.

About the Company

Samford University is a leading institution dedicated to providing a student-focused environment rooted in a Christian mission. Located in Homewood, Alabama, our campus offers a vibrant community for learning, growth, and professional excellence.