Executive Assistant

Responsibilities

• Provide advanced, diversified, and confidential administrative and management support to the Department Chair of Obstetrics, Gynecology and Reproductive Sciences.
• Exercise considerable discretion and independent judgment in handling day-to-day matters on behalf of the Department Chair.
• Update and maintain administrative policies and procedures to ensure a stable and efficient working environment.
• Analyze complex information requests and investigate solutions to administrative problems.
• Coordinate projects, prepare correspondence and reports, and handle fiscal procedures for the executive.
• Identify departmental staffing needs and maintain confidential personnel files and correspondence.
• Plan and schedule departmental work to ensure effective utilization of employees, equipment, and materials within budgetary requirements.
• Maintain a master schedule for the executive, including meetings with Deans, the President/CEO, and other internal and external stakeholders.

Requirements

• Bachelor’s Degree in Business, Public Administration, or a related field.
• Five (5) years of progressively responsible professional or administrative experience in the public or private sector.
• Ability to handle highly confidential information with discretion.

Benefits

• Medical, prescription drug, and dental coverage.
• Paid vacation, holidays, and various leave programs.
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options.
• Employee and dependent educational benefits.
• Life insurance coverage and employee discount programs.

About the Company

Rutgers Biomedical and Health Sciences (RBHS) is New Jersey’s academic health center, taking an integrated approach to educating students, providing clinical care, and conducting research to improve human health. As part of Rutgers University, RBHS includes multiple schools, a behavioral health network, and various centers focusing on cancer research, neuroscience, biotechnology, and health care policy.